1. General information
This Privacy Statement sets out the obligations of Netcompany Limited UK (company number 08568559) (“Netcompany”) regarding data protection of applicants/candidates in respect of their personal data under EU Regulation 2016/679, respectively General Data Protection Regulation 2018 (“GDPR”).
Netcompany and all affiliates (Group Netcompany) recognises and respect the privacy of our applicants, current employees and former employees. This Privacy Statement concerns personal data submitted by you during your online or paper application process, personal data collected by Netcompany as part of the recruitment process, personal data collected by Netcompany as part of a previous employment process and personal data submitted in the Candidate Pool.
This statement sets out Netcompany’s obligations regarding the collection, processing, transfer, storage, and disposal of personal data relating to applicants. The procedures and principles set out herein must be followed at all times by Netcompany, its employees, agents, contractors, or other parties working on behalf of the Company.
The GDPR defines “personal data” as any information relating to an identified or identifiable natural person (a “data subject”); an identifiable natural person is one who can be identified, directly or indirectly. In particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
Netcompany is committed not only to the letter of the law, but also to the spirit of the law and places high importance on the correct, lawful, and fair handling of all personal data, respecting the legal rights, privacy, and trust of all individuals with whom it deals.
2. Collection of personal data
To apply for a position online, you have to register a profile on our website using a username and a password of your own choice. Your username and password will be required to gain access to your profile.
When applying for a position, you will be requested to submit personal information to your profile, such as your name, e-mail address, mobile phone number, your primary language and an attachment of your resume/CV. You may also be requested to provide additional information, such as your address, cover letter, relevant education and any other relevant information required for Netcompany to evaluate your application. You may be requested to respond to various assessment tests, including assessment tests on logical reasoning and personality profiling. You will be informed prior to any collection of your personal data, including in case of references being collected during the recruitment process if required according to applicable local law. Furthermore, we will obtain consent for collecting references if required according to applicable local law.
If you are applying for a position where a criminal history record, credit report or visa/work permit etc. is required by law or internal policy, you may be required to provide these as well, in compliance with local law.
Netcompany is collecting information that makes it possible for us to assess your candidacy for our available positions. Netcompany is an equal opportunity employer (in accordance with applicable federal, state and local law) and makes all employment-related decisions entirely on merit and qualifications. Consequently, you should only include information relevant for the review of your application, and disregard information such as your race or ethnic origin, your political or philosophical orientation, your religious beliefs, your union memberships or your sexual orientation.
If you are below the local legal age applicable (18 years in the UK) please make sure to consult your parents/legal guardian before applying for a position. Please also be informed that Netcompany requires your parents’/legal guardian’s consent before an employment relationship may be established.
3. Purpose of using your personal data
Netcompany processes the personal data submitted by you or collected from other parties for the purpose of assessing your candidacy for our available positions, as well as for HR and personnel administration purposes, evaluating the use of our websites for statistical purposes and for compliance with any laws to which Netcompany is subject.
4. How we use your personal data
By submitting your details to us you explicitly consent to and authorise our HR professionals in the HR department responsible for the recruitment process, as well as Managers and Partners involved in the recruitment process, to gain access to any and all of the personal data included in your application.
The personal data submitted by you or collected by Netcompany during the recruitment process may also be shared with any third party, courts, government body, regulator, law enforcement office or any other applicable authority if mandatory due to legal or regulatory requirements.
You understand and accept that the personal data you are submitting in connection with an application and other submitted personal information including potential assessment tests results, interview conclusions, etc. will be disclosed to our HR professionals in the HR department responsible for the recruitment process within Netcompany.
5. Candidate Pool
The Candidate Pool is a shared pool for candidates to release their profile and share their data in the database for future job opportunities in Netcompany. If you decide to release your profile in the Candidate Pool, you explicitly consent to personal data submitted by you during your online or paper application process, personal data collected by Netcompany as part of the current or previous recruitment process, including but not limited to potential assessment tests results, interview conclusions and an overview of previous applications, being made available and disclosed to authorised Netcompany employees, including in territories other than your preferred employment location. An updated list of the Netcompany companies worldwide is published on the official Netcompany website. The authorised Netcompany employees may access your profile when recruiting for a specific position.
You may at any time unrelease your profile from our Candidate Pool by contacting Netcompany (see section 7).
6. Transfer of personal data
Group Netcompany is located in various countries and personal data submitted or collected during the recruitment process, personal data collected during a previous employment process and personal data submitted and released in the Candidate Pool may be transferred to our various divisions located inside or outside the European Union for the purposes described in Section 3. An updated list of the Netcompany companies are published on the Netcompany official website. By accepting this Privacy Statement, you give your explicit consent to the transfers described in this Privacy Statement. The level of protection afforded by the laws of the different countries may vary. However, Netcompany will make all reasonable efforts to ensure that processing of your personal data by Netcompany (or its agents) outside the European Union will be carried out in a way which provides equivalent protection to the standards applied by Netcompany within the European Union and that external data processors meet high data security standards to protect your personal data.
7. Storage, deletion and deregistration
The personal data submitted by you as part of your application process and other collected and submitted personal information as part of such application process, including potential assessment tests results, interview conclusions, etc., will be stored in Talentsoft, Bullhorn and Netcompany internal systems. The storage period is 18 months for data submitted and collected in accordance with your applications, unless local legal requirements set out a longer or shorter mandatory storage period, and this commences as of the time of the rejection of your application. Netcompany stores your personal data to simplify the application process in the event you should choose to apply for another job at Netcompany during this period. Every 18 months you will receive a notification inviting you to prolong you profile and data for another 18 months. If you do not reply or accept your data will be deleted. You give your explicit consent to Netcompany storing your personal data in accordance with this Section 7.
If you are hired by Netcompany, the personal data that you submitted, and all personal data collected through the recruitment process will be stored and processed throughout your employment along with personal data collected throughout the employment process. The personal data will be deleted after the end of your employment in accordance with applicable local legislation.
If you want to withdraw your consent, please contact firstname.lastname@example.org
Netcompany takes all appropriate organisational and technical security measures to protect your personal data and has thus implemented necessary security measures in order to safeguard your data. Any personal data submitted will be treated as strictly confidential and will only be processed for the purposes for which they are collected.
The transmission of your personal data online will be secured using strong encryption, ensuring safe data communication.
9. Data Controller
The Group Netcompany legal entity responsible for the collection and processing of your personal data is the Netcompany Group company to which you are applying. An updated list of the Netcompany companies worldwide is published on the official Netcompany website.
10. Your rights – access, objection and rectification
You have the right to gain access to the data processed about you, however with certain legal limitations. You also have the right to object to the processing of your personal data and to rectify the data processed if relevant.
Furthermore, if you wish to exercise your right to access your personal data, to object to it being processed or to rectify processed data, please contact Netcompany by e-mail: email@example.com.
11. Modifications to the Privacy Statement
We reserve the right, at our sole discretion, to change, modify, add or remove portions from this Privacy Statement at any time. If any substantial changes are made, postings of the changes will be made on this page, or if deemed necessary, notified to you directly. As the privacy of our applicants and our employees is of utmost importance to Netcompany, this Privacy Statement will be updated on an ongoing basis to make sure that we comply with legal requirements.
If you have any questions about this Privacy Statement or other questions regarding the protection of your personal data, please contact firstname.lastname@example.org.